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Executive Assistant

About Hush:

Hush is the top shopping app for beauty in the United States. We're based in sunny downtown Los Angeles, CA.

Overview: 

Hush is seeking an accomplished Executive Assistant to support the executive team. You will be the primary point of contact internally and externally on all matters pertaining to the executive team's daily operating needs. The Executive Assistant must be creative and enjoy working in a high energy environment and be very results driven. The ideal candidate will have the ability to exercise solid and independent judgement in a variety of situations, with strong written and verbal communication, administrative, and sophisticated organizational skills. Your ability to work independently on projects, from conception to completion, to working under pressure with grace, poise and respectability at all times to handle a wide variety of activities and confidential matters with discretion is valued and required.

Responsibilities:

  • Handles details of a highly confidential and critical nature which requires in-depth knowledge of company operations, policies and procedures, as well as preparing correspondence at times
  • Knows how to work effectively as a team player, working well with peers and members of the greater organization
  • Works on problems of diverse scope where both analysis of data and judgement is required
  • Extensive calendar management and coordination of a very active calendar
  • Plans, coordinates and ensures the executive team's schedule is followed and respected. Provides “gate keeper” and a “gateway” role
  • Extensive travel planning and coordination, that are complex and detailed at times, including providing itineraries and agenda’s and compiling documents for travel-related meetings
  • Works closely and effectively with the executive team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Maintain connections with the entire team and be aware of issues taking place in within the executive team
  • Successfully completes critical aspects of deliverables with hands-on approach, including drafting acknowledgement emails, personal correspondence, and other task
  • Maintains discretion and confidentiality in relationships with all Executive level team

Qualifications:

  • Expert level written and verbal communication skills.
  • Proficient in Microsoft Office, Adobe Acrobat and social media web platforms.
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Senior Executives and external partners
  • Ability to identify business issues and coordinate an appropriate response with key stakeholder
  • Fundamental project management experience, including development of basic project plans and successful execution
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

Requirements:

  • Able to work non-standard, flexible work hours as required
  • Bachelor's degree required
  • 3 plus years of experience providing C-Level executive support

 

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